Administrative Assistant, Scripture Publishing & Procurement

Scripture Publishing & Procurement Nashville

Jobs

Purpose and Scope

The Administrative Assistant supports the Sr. Manager, Scripture Publishing & Procurement through detailed management of processes, schedules, and projects. The successful administrative assistant will utilize their technical and communication skills to continually improve divisional functionality within the organization.

Essential Job Functions

Administrative Assistance
Answers and responds to phone calls for self and Sr. Manager
Oversees departmental key task lists on behalf of Sr. Manager
Maintain a book of general departmental reports, update weekly
Researches policy file when needed
Manages division’s pending files
Maintain Scripture Library
Maintain storage of Scripture samples: keep an inventory of the Scriptures and give away when requested, request samples from the printer when Purchase Order is placed
Assists with preparation and follow up with Sr. Manager’s assignments and activities
Coordinates relevant needs and reservations for meetings, guests and vendors
Manages personal, department, and Manager’s calendar
Regularly maintains divisional filing according to the Unified Filing Process
Order and maintain inventory of divisional office supplies
Generate Purchase Orders and payments for 3rd party vendors who do proofreading or typesetting for the ministry
Prepares and processes expense reports using Concur
Assists with calls of individuals wanting Scripture or having questions concerning Scripture
Assist in travel preparations
Create team meeting agenda and take meeting minutes

Other Essential Functions
Coordinate the corporate annual filing process according the Unified Filing Process
Assists with organizational breaks and lunches as required
Conducts TGI Building tours as required
Serve as back up support for Purchase Order Processing as required

Essential Knowledge, Skills, and Training
Non-physical
Follow verbal and written instructions
Ability to use PC and widely-used software applications, especially Microsoft Office applications
Ability to learn new software applications as necessary
Ability to provide analytical skills as necessary
Ability to communicate effectively with Gideon Country leadership; IOD, NAD, and SP&L team members; national and international organizations holding copyright to various Scripture versions

Physical
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand, walk, sit, talk, see and hear.

Minimum Qualifications
Solid Christian testimony and maturity
3-5 years administrative work experience
PC experience, especially in Microsoft Office and Adobe Acrobat applications
Successful completion of a drug and background screen

Preferred Qualifications

Bachelor’s degree preferably in accounting, business, or general finance or 3-5 years similar work experience
In-depth knowledge of Microsoft Office Applications and Microsoft Dynamics/Great Plains
Knowledge of Adobe Acrobat Professional Suite

This Job Description is for general purposes and guidelines only and should not be considered all-inclusive. Neither does the receipt of this job description constitute an employment contract. Furthermore, it should be known that this list of job requirements is subject to change without written notice.

[August 2017 – Administrative Assistant, SP&P]

Employment Number #2017-174 Location/Department Scripture Publishing & Procurement Type Full Time Role Administrative Assistant, Scripture Publishing & Procurement

Required Skills

Here’s an overview of qualifications you need for this job.

Communication
Proven ability to communicate effectively with internal and external clients
Organizational
Core Competencies
Actively learns, demonstrates and fosters the organizations’ culture in all actions and words Takes personal initiative and is a positive example for others to emulate Able to anticipate the needs of the department and leadership Ability to understand foreign cultures and tolerance to work within them Ability to understand the fundamental business drivers and communicate the state of business and provide strategic recommendations to management. Proven ability to keep a big picture perspective while dealing with very detailed information. Knowledge of industry best practices and general accounting and controls Foster Open Communications and Approachability Positive and Constructive Attitude Demonstrates general business acumen Ability to effectively manage multiple processes Able to independently solve problems Ability to challenge the status quo Commitment to Excellence
Strong Administrative Support Great Plains Experience
1 Language
(Native)
Englis
Understanding
Speaking
Writing
Core Values
Innovation Mutual Accountability Open Communications Trust & Respect
Work Environment & Time Requirement
Climate-controlled office environment 8-hour workday Variations in work volume sometimes require extended working hours

Additional Requirements

What else it would be nice to have.

AdobeTeam PlayerEye for Detail
4 Years Of experience

Department / Location

A Brief Overview of the Department / Location which posted this job opening

Scripture Publishing & Procurement

6 People 1 Job